Instagram auto-replies for event planners

Enquiries sort themselves by event type, and each type opens with a different question. A parent planning a fifth birthday wants to know whether you take small parties; an office manager wants to know whether you can invoice the company. Match the automatic answer to the question each group asks first.

Tip: On the Growth and Business plans, AI replies can answer messages that don't use a keyword, working only from the business details you write. List your minimum, the areas you cover and the events you don't take on, and it can tell people plainly when you're not the right fit.

• A time-lapse of a bare function room becoming a 40th birthday, with TABLE for the rental list. End on the finished room, the frame people screenshot.
• A carousel of where the money went at a 60-guest party, category by category, with BUDGET. Use the real totals, with the client's permission.
• “Five things I'd never skip at an office party” as a Reel, with DECEMBER in the caption from September on.
• The run-of-show from a launch you planned, with timings and nothing confidential, and CORPORATE for the full pack.
• A recap that credits every supplier by name, with VENDORS for people who want your shortlist.
• Planning mistakes in 30 seconds (no rain plan, nobody holding the timeline, a DJ without a power socket), with CHECKLIST.

The year has its peaks. Companies ask about December parties from late summer, and corporate Diwali parties in India fall in October or November, depending on the year. Spring and early summer bring graduations, christenings and garden parties. Have each word set up, with its card up to date, before the season's first post.

1. The auto-reply answers the first question and asks what they're planning. Before you type a word, you know whether this is a dinner for ten or a conference for 300.
2. The card opens your enquiry form: date, guest count, budget range and venue, if they have one. A budget is easier to ask for in a form than in a chat.
3. Book a discovery call from the form. Planning from India? The DMFast store can take bookings for that call, free or paid through Razorpay.
4. Send the proposal, contract and deposit invoice by email, where a finance team or co-hosts can see them too.
5. After the event, invite the client to tag you. A story-mention auto-reply can thank them and link to your review page.

Tip: Keep an email list. DECEMBER and CHECKLIST can ask for an address before the card, DMFast turns away throwaway ones, and the list downloads as a CSV. It lets you tell last year's enquirers when next year's dates open, which Instagram's messaging rules won't.

• The first DM to a commenter must be plain text, so it can't carry your form. Make its question worth answering, such as the guest count, and the card follows once they reply.
• Corporate clients often work under embargoes and non-disclosure agreements. Don't post a launch until the client says so, and keep their logo out of Reels unless they've approved it.
• Ask before guests appear in your content, and get a parent's permission before posting any child.
• Surprise parties: the public reply under a comment is visible to everyone, the guest of honour included, so keep it short and generic.
• Avoid words people type anyway. PARTY would answer most comments under a party post, while DECEMBER and CHECKLIST rarely appear unless someone wants them. TABLE will catch “that table!” compliments, which is fine, since those people want the list.
• Each comment can get one private reply, and only within 7 days of being posted. A recap Reel that spreads can reach Instagram's limit of 750 private replies an hour; DMFast keeps under 700 and queues the rest.
• Answering questions on Instagram Live? Comments made during a Live can only get a private reply while it's running, so add the word before you start.